Comparing the Top AI Meeting Summary Tools for Teams

You need the best ai meeting summary tool to help your team stay on track and work well together. In 2025, teams use these top ai meeting summary tools:

• Collaboration Meeting Hub

• Jamie AI

• Fellow

• Fireflies.ai

• Grain

• Granola

• Laxis

These tools are special for their features, how easy they are to use, their price, privacy, and how well they fit teams. You get a big boost in how much work you can do when ai meeting assistants take care of meeting notes and meeting summaries for you. In fact, 70% of users say they get more done and 68% say their work is better. The chart below shows how much time and energy you can save:

Key Takeaways

• AI meeting summary tools help people get more done. They take notes for you, so teams can talk more.

• These tools save about 26 minutes each day. This helps teams finish work faster.

• Pick a tool that works with your other apps. This makes work easier and helps everyone work together.

• Find tools with real-time transcription and task tracking. These features help people talk clearly and keep track of jobs.

• Check the prices before you choose. Free plans are good for small teams. Paid plans have more features for bigger groups.

What Is an AI Meeting Summary Tool?

Core Functions and Benefits

An ai meeting summary tool helps you keep track of meetings. It uses ai to record and write down what people say. The tool makes meeting summaries that are very accurate. You get more than just notes. You get a list of what was talked about and who has tasks. It also reminds you about things you need to do.

Here is a table that shows the main functions and benefits:

When you use ai note-taking tools, you save time. You also make fewer mistakes. These tools give you records that are based on facts. Meeting summaries always look the same. You can find what you need fast. You can also check tasks to make sure people finish them.

Tip: AI meeting assistants can help you get more done. Teams use these tools to stay on track and work together.

Why Teams Use AI Meeting Assistants

Teams pick ai meeting assistants to work faster and smarter. You get meeting notes right away. This helps stop confusion. Teams also get more done and work better.

Here are some reasons teams use these tools:

1. Saves time and helps people do more by writing down what is said.

2. Removes human mistakes, so records are correct.

3. Keeps meeting minutes neat and easy to read.

4. Helps people finish tasks by tracking what needs to be done.

Teams like features such as real-time transcription and automatic summaries. These tools also work with other apps. You can share notes and check tasks easily. With ai meeting assistants, you do less boring work and have more time for new ideas.

Quick Comparison of Best AI Meeting Assistants

Features Overview

You want a tool that makes meeting notes simple. The best ai meeting assistants have features that help you in meetings. Otter.ai gives you meeting summaries and lists of tasks. You can talk to its ai for help. Fireflies.ai helps you sort meetings and see who is talking. Avoma has a dashboard for meetings and gives you good transcripts. Jamie AI, Fellow, Grain, Granola, Laxis, and Superthread Notes also make meeting summaries easy to use.

Tip: You can get more done if you pick an ai meeting summary tool with good teamwork features.

Pricing Snapshot

You need to know the price of each tool. Otter.ai starts at $16.99 each month. Fireflies.ai has a free plan, but Pro costs $10 each month. Avoma gives you a free plan that lasts forever. Jamie AI, Fellow, and Grain have free and paid plans. Most ai meeting summary tools have prices that work for teams.

Team Suitability

You want a tool that works for your team. Otter.ai is good for sales teams and big groups. Avoma is best for teams that want a dashboard and good notes. Fireflies.ai helps teams with simple transcription. Jamie AI and Fellow are good for small or remote teams. Grain and Granola help teams that share video clips and tasks. Laxis and Superthread Notes are for teams that want custom templates and threaded notes.

Note: The best ai meeting assistants fit your team’s size and how you work. You can choose a tool that helps you make better meeting summaries.

Deep Dive: Top AI Meeting Summary Tools

Otter.ai

Otter.ai lets you record everything said in meetings. You see words show up as people talk. After meetings, you can fix mistakes or add notes. Otter.ai makes short summaries and picks out important keywords. This helps you find topics quickly. You can share and change transcripts with your team. This makes working together easier. Many people like Otter.ai because it works with calendars. It also gives clear transcriptions. You can use it on many devices. Some people think the business plan costs too much. It does not take out filler words.

Tip: Otter.ai helps you get more done by making meeting notes easy to share and check.

Avoma

Avoma helps you follow keywords and topics in meetings. You use smart trackers for things like competitor names and prices. Avoma checks how much each person talks. This shows if someone talks too much. It gives simple scores for mood, like happy or sad. Avoma’s transcription is about 80% correct. This is less than some other tools. Sometimes, it mixes up who said things. The summaries are simple, so you get basic notes.

1. Smart Trackers: Follows keywords for things like competitors and prices.

2. Talk Ratio Analysis: Checks how much each person talks.

3. Sentiment Scoring: Shows if the mood is good or bad.

Note: Avoma is best for simple meeting notes and tracking keywords.

Jamie AI

Jamie AI is different because it writes notes without joining your call. You get summaries and tasks after meetings. This helps you keep track of what to do. Jamie AI works with many platforms. You can use it in lots of meeting types. It supports over 99 languages, so teams everywhere can use it. Jamie AI saves you time and lets you pay attention in meetings. You see a clear list of decisions and tasks.

• Saves time by writing notes and tasks for you.

• Lets you focus on meetings instead of writing.

• Shows a clear list of decisions made.

Fellow

Fellow helps you have better meetings with your team. You add things to talk about while the meeting happens. The AI Meeting Copilot records and writes down what is said. It gives you summaries and reminders. Fellow works with tools like Asana, Jira, and Google Calendar. You keep all your notes and tasks together. You can use over 500 meeting templates to plan meetings.

Tip: Fellow is a good ai note taker for teams who work in different places and want to stay organized.

Fireflies.ai

Fireflies.ai makes meeting summaries with key points and tasks. You keep all your notes, recordings, and transcripts in one spot. Fireflies.ai works with over 50 tools like Zoom, Slack, and Google Docs. This keeps your work smooth. You get reports that show how your team talks and what can be better. You can change summaries with prompts. The tool sends meeting recaps to everyone by email.

Note: Fireflies.ai is great for teams who want easy sharing and good reports.

Grain

Grain helps you save and share the best parts of meetings. You make short clips of important moments and send them to your team. Grain keeps transcripts and highlights in a searchable place. You find talks quickly. It works with Zoom and Slack, so insights go into your team’s workflow. You can add notes and share clips, so everyone knows what matters.

Tip: Use Grain to make meeting highlights easy to share and check.

Granola

Granola runs quietly on your Mac. It records audio and lets you write notes by hand. You keep control over your notes. Granola makes better summaries and is simple to use. You set it up once and let it work. You can focus on talking. Granola lets you make notes your way while it writes summaries for you.

• Granola works quietly on Mac and lets you record audio and write notes.

• It makes better summaries and is easy to use.

• You focus on talking while keeping control of your notes.

Note: Granola is a good choice if you want a simple ai note taker that does not get in your way.

Laxis

Laxis uses AI to write down what is said in up to 41 languages. You get summaries and tasks after meetings. Laxis writes meeting notes for you, so you do not have to. The ai records and checks every detail, so you do not miss anything.

• Laxis writes down what is said in up to 41 languages, so everyone understands.

• It gives summaries and tasks after meetings, so you know what to do.

• Laxis writes meeting notes for you, so you can focus on important work.

• The ai records everything, so you do not miss details.

Tip: Laxis is a strong ai meeting summary tool for teams who need many languages and good notes.

Superthread Notes

Superthread Notes helps you manage tasks, projects, and sprints with different views. You make and work on documents and pages with your team. Superthread Notes uses ai to write meeting notes, compare talks to old work, suggest tasks, and show decisions. You can use it with Google Meet, Zoom, Slack, and Microsoft Teams.

Note: Superthread Notes is a strong ai note taker for teams who want to keep work and meeting notes together.

Comparing Key Features for Meeting Summaries

Collaboration Tools

You want your team to work well together. Many ai note takers let you share meeting notes with others. Some tools let everyone edit notes at the same time. This makes teamwork easier. You can use Slack, Notion, and Google Docs to share ideas. The table shows which collaboration tools work with popular ai meeting assistants:

Tip: Working together in real time helps your team stay updated and finish tasks faster.

Security and Privacy

You need to keep your meeting notes safe from others. Top ai meeting summary tools use strong security and privacy features. These tools protect your data by keeping it in safe places. They stop outsiders from getting in and follow rules like GDPR. Many ai note takers use privacy-first designs and work inside your company’s systems. You get an easy interface and clear tasks. Some tools meet world standards like SOC2 or ISO.

• Data stays in safe places.

• Tools stop outsiders from getting in.

• They follow rules like GDPR.

• Privacy-first design keeps your data safe.

• You get easy-to-use features.

• Tools meet world security standards.

Integrations

You want your ai meeting assistants to work with your favorite apps. Many ai note takers connect with Zoom, Slack, Google Meet, and Microsoft Teams. You can share meeting notes and get tasks right in your workflow. The table shows how these platforms connect:

Note: Integrations help you keep all your tasks and meeting notes in one place.

Automation and Customization

You want your ai meeting summary tool to save you time. Automation lets ai note takers make meeting notes and tasks without extra work. You can set up templates and lock notes for privacy. Some tools let you set alerts for keywords and automate task picking. The table shows options for automation and customization:

Tip: Automation and customization help you get tasks and make meeting notes fit your team.

Pricing and Value for Teams

Free vs Paid Options

You can try ai note takers with free plans. Free plans give you simple meeting notes and some ai features. There are limits on how many meetings or summaries you get each month. Paid plans give you more features and remove most limits. You get better search, more summaries, and extra tools for your team. The table below shows what you get with free and paid plans:

You can pick a plan that fits your needs. Free plans are good for small teams or short projects. Paid plans help bigger teams who need more from their ai note takers.

Enterprise Solutions

Big teams often need more than just basic features. Enterprise solutions give you extra security, better support, and custom options. You can connect these tools with your company’s systems. Some tools have special prices for big teams. You get things like compliance, advanced analytics, and team management. This helps keep your data safe and your team organized.

Many companies say enterprise ai meeting assistants help them work faster and keep information safe.

Cost Effectiveness

You want to know if the price is worth it. Most teams get more done and have fewer follow-up tasks with ai note takers. For example, Otter.ai costs about $20 per user each month. Fireflies.ai and other tools cost about the same. Teams say they get up to 85% better meeting productivity and do 30% less work after meetings. You save time and get more done, so the cost is worth it.

“AI meeting assistants are not just nice extras. They are important tools for any team that wants to get more done and work better from anywhere.” — Wade Foster, Zapier

You can see that the right ai note takers give you good value for your money.

How to Choose the Best AI Meeting Assistant

Assessing Team Needs

You want to pick the right tool for your team. Start by looking at what your team does every day. Think about how you run meetings and what you need from ai note takers. Here are steps you can follow to make a smart choice:

1. Match features to your workflow. Look for tools that fit how your team works.

2. Check if the tool connects with your current apps. This helps you keep everything in one place.

3. Make sure the tool keeps your data safe. Look for security and privacy standards.

4. Think about value, not just price. A good tool should help your team get more done.

5. Choose a tool that can grow with your team. You want something that works now and in the future.

6. Pick a tool that is easy to use. Your team should learn it quickly and use it every day.

Tip: When you know what your team needs, you can find the best ai meeting assistants for your workflow.

Matching Features to Use Cases

Every team has different needs. You should match the features of ai note takers to your use case. The table below shows how some features help with different tasks:

Some tools work better for certain teams:

• Avoma helps sales and product teams by automating note-taking and giving insights.

• Jamie AI creates accurate meeting summaries and analyzes content in real time.

• Fellow gives teams a way to run meetings with a clear structure and resources.

Note: If your team needs action item extraction or advanced analytics, look for ai note takers that offer these features.

You can find the best AI meeting summary tool by looking at what your team needs. Otter.ai and Fireflies.ai are good for big teams that want accurate notes and strong connections to other apps. Jamie AI and Fellow help small or remote teams stay on task and organized. When you look at tools, check if they write down words correctly and make it easy to keep track of tasks. You should also see if you can work together in real time. Make sure you can search old notes and that your information is safe. AI meeting assistants help you remember tasks and get more done every day.

1. Make sure the tool writes clear meeting notes.

2. Look for tools that add tasks to your workflow.

3. Pick platforms that find tasks and give coaching.

4. Choose tools with real-time teamwork and alerts.

5. Check that you can search old notes and keep them safe.

Picking the right tool helps your team save time and work better together.

FAQ

What is an AI meeting summary tool?

You use an AI meeting summary tool to record, transcribe, and summarize meetings. The tool helps you remember key points and tasks. You save time and avoid missing important details.

How do AI meeting assistants improve team productivity?

AI meeting assistants write notes and track action items for you. You spend less time on manual tasks. Your team works faster and stays organized.

Can you use AI meeting summary tools with other apps?

Most AI meeting summary tools connect with popular apps like Zoom, Slack, and Google Calendar. You share notes and tasks easily. Your workflow stays smooth.

Are AI meeting summary tools safe for your data?

You get strong security features with most tools. They protect your meeting notes and follow privacy rules. Your information stays safe from outsiders.

Do you need to pay for AI meeting summary tools?

Many tools offer free plans with basic features. You pay for advanced options and more storage. Choose a plan that fits your team’s needs.